Effectively managing our time is something all of us desire, as evidenced by the substantial industry dedicated to this issue. We use online calendars, software and apps, day planners, attend time management conferences and seminars. Yet, successfully managing out time continues to elude many of us. Here are some simple rules that can help all of us to immediately increase our productivity.
Remember the 80%/20% Rule
We’ve all heard this one before and yes, it is worth repeating. Some things are more important than others. 20% of our relationships, tasks and projects are most important in your life. This 20% should be our top priority. The remaining 80% are less important. We spend too much time on the 80% at the expense of what’s truly important. Try to delegate the 80% to others. Consider automating activities, or outsourcing. Our goal should be to spend no more than 50% of our time on these 80% items.
Identify Your Peak Performance Time
When are you at your peak mental performance? Are you an early riser or a night owl? Many of us use this peak performance time on our 80% instead of our 20%. Instead, train yourselves to work on those 20% most challenging items during this peak performance window.
Learn to Say No.
Saying no can be difficult. Protect your 20% by learning to say no to too many projects, activities and requests for your time. Also, guard your time by: shutting your office door, turning off your phone and shutting off your email. Even if it’s for only a short time, stopping these interruptions can significantly improve your productivity.
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